Online application rounds – from form to final report
Scholarships, grants, subsidies and calls for proposals in one system. Build the form for any application round yourself – no developer needed. Transparent pricing, up and running in days.
See pricing →Why ApliFlow?
One system instead of spreadsheets, emails and paper folders.
Any type of application round
Scholarships, grants, subsidies for residents, calls for proposals. One system instead of several tools.
Transparent pricing
Know the cost before we talk. Monthly or annual subscription, invoiced to your institution.
Direct contact with the system's creator
Changes and support without call centres or ticket queues.
Proven in public institutions
ApliFlow is built on systems that have handled application rounds in public institutions for years. Data is stored in Poland, in the OVHcloud data centre in Warsaw. The infrastructure provider holds ISO/IEC 27001, 27017, 27018 and 27701 certifications.
System features
Everything you need to efficiently manage applications and scholarships.
Form builder
Create any application form without writing code — add fields, sections, conditions and validation rules in minutes.
Application review panel
Reviewers evaluate applications against defined criteria. The system tallies scores and automatically produces a candidate ranking.
Automated notifications
Applicants and reviewers receive e-mails at every stage of the process — from submission confirmation to the final decision.
Reports and statistics
Export data to Excel, generate PDF summaries and track key recruitment metrics in real time.
Security and GDPR compliance
Data encryption, consent management, anonymisation and on-demand data export — full regulatory compliance.
API integrations
Connect ApliFlow with your ERP, electronic register or payment platform via the open REST API.
Who is it for
ApliFlow adapts to the specifics of any organization.
Foundations and NGOs
Grant programmes and regranting: call for applications, expert review, agreements and reports in one place. A transparent process that builds donor trust.
Offer for Polish NGOs (PL) →Regional development agencies
Many parallel application rounds with different rules – each programme with its own forms, evaluation criteria and reports.
Municipalities and local governments
Sports and student scholarships, subsidies for residents, open calls for proposals for NGOs, local initiatives.
Offer for Polish municipalities (PL) →Universities
Scholarships, research grants and admissions to programmes.
Pricing
Transparent prices. Monthly or annual subscription — choose the plan that fits your number of application rounds.
Basic
The simplest way to start working together and launch your first application round.
- 1 active round
- Up to 100 applications / round
- Form builder
- Automated e-mail notifications
Starter
The perfect solution for small organisations launching one application round per year.
- 1 active round
- Up to 500 applications / round
- Form builder
- Automated e-mail notifications
- Excel export
- E-mail support
Professional
For organisations running multiple rounds and needing advanced features.
- Up to 5 active rounds
- Unlimited applications
- Application reports
- Scoring review panel
- Statistics
- API integration
- Priority support (e-mail + phone)
Enterprise
Dedicated deployment with full customisation to meet the requirements of large institutions.
Contact us
- Unlimited rounds and applications
- On-premise or private cloud deployment
- Dedicated account manager
- Team training
- SLA with guaranteed response time
- Full system customisation
Net prices. VAT invoice issued to your institution. Annual subscription paid upfront.
Ready to get started?
Book a free presentation and see how ApliFlow simplifies application management in your organisation.
Frequently asked questions
Have a question? Check if we've already answered it.
ApliFlow is a professional application generator and management system for application rounds, scholarships and grants. It allows you to create custom forms, automate application review processes and generate reports — without writing any code.
For foundations and NGOs running grant programmes, regional development agencies, municipalities and local governments, and universities — wherever application rounds are run: scholarships, grants, subsidies and calls for proposals.
Prices for all plans are published in the Pricing section — you can choose a monthly or annual subscription. Individual quotes are prepared only for the Enterprise plan.
The annual value of the subscription is well below the threshold of the Polish Public Procurement Law (PLN 130,000 net). The purchase follows the institution's internal procurement rules.
Yes. The annual subscription is settled with a single invoice and costs the equivalent of 10 months.
A standard ApliFlow implementation takes from a few days to 2 weeks, depending on the complexity of the configuration and the number of forms. We provide full implementation support at every stage.
Yes. ApliFlow was designed with full GDPR compliance in mind. Applicant data is encrypted, and the system offers mechanisms for consent management, data anonymization, and data export and deletion on request.
On servers in Poland, in the OVHcloud data centre in Warsaw. The infrastructure provider holds ISO/IEC 27001, 27017, 27018 and 27701 certifications. On request we provide a template data processing agreement.
Yes, this is one of ApliFlow's key features. The form builder lets you add any fields, sections, display conditions and validation rules — without any programming knowledge.
Yes. Application forms are built in line with the WCAG 2.1 level AA digital accessibility requirements.
Yes. Many institutions use ApliFlow for application rounds their existing tool does not support, such as scholarships or subsidies for residents.
Yes. ApliFlow offers a REST API that enables integration with ERP systems, electronic registers, payment platforms and other tools used by your organization.
Of course! Contact us through the form at the bottom of the page and we will arrange a free system demonstration tailored to your organization's specifics.
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